How to Automate HR Offboarding with n8n Workflows

n8n detects terminated employees in BambooHR, sends an exit survey via Google Forms, revokes access, and notifies teams via Slack.

• n8n installed.

• BambooHR account with API access.

• Google Forms with webhook support.

• Slack account with bot token.

1. Prepare n8n Environment

Navigate to http://localhost:5678 (or your n8n URL) and log in with your credentials. In the sidebar, click “Workflows,” then select “+ New” and name it (e.g., “Employee Offboarding”). Click “+” on the canvas to open the node selector.

2. Trigger Node: BambooHR

Node: BambooHR

Settings:

• Credentials: BambooHR API key
• Resource: Employee
• Operation: Get Many
• Query: status:terminated terminationDate>=TODAY

Output: Terminated employee data (e.g., {{ $json[0].workEmail }}).

3. Send Exit Survey Node: HTTP Request

Node: HTTP Request

Settings:

• URL: https://api.google.com/forms/<form-id>/responses
• Method: POST
• Body: { "email": "{{ $node["BambooHR"].json[0].workEmail }}", "trigger": "exit_survey" }

Output: Survey sent.

4. Revoke Access Node: HTTP Request

Node: HTTP Request

Settings:

• URL: https://<your-it-system>/api/revoke-access
• Method: POST
• Body: { "email": "{{ $node["BambooHR"].json[0].workEmail }}" }

Output: Access revoked.

5. Notify Teams Node: Slack

Node: Slack

Settings:

• Credentials: Slack Bot Token
• Channel: #hr-offboarding
• Text: {{ $node["BambooHR"].json[0].firstName }} {{ $node["BambooHR"].json[0].lastName }} has been offboarded.

Output: Teams notified.

• Flow: BambooHR → HTTP Request (survey) → HTTP Request (revoke) → Slack.

• Execution: ~15 seconds per offboarding.

• Saves ~1 hour/offboarding on tasks.
• Ensures secure access revocation.
• Gathers valuable exit feedback.

• BambooHR Error: Check query syntax.
• Access Fail: Verify IT system API.

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