AI/ML

Employee Onboarding Made Easy: Automating HR Processes with n8n

Overview

n8n detects new hires in BambooHR, sends a welcome email via Gmail, and assigns onboarding tasks in Asana.

Prerequisites

n8n installed.
BambooHR account with API access.
Gmail account with API key.
Asana account with API token.

Workflow Setup

1. Prepare n8n Environment

Navigate to http://localhost:5678 (or your n8n URL) and log in with your credentials. In the sidebar, click “Workflows,” then select “+ New” and name it (e.g., “Employee Onboarding”). Click “+” on the canvas to open the node selector.

2. Trigger Node: BambooHR

Node: BambooHR

Settings:

Credentials: BambooHR API key
Resource: Employee
Operation: Get Many
Query: status:active hireDate>=TODAY

Output: New hire data (e.g., {{ $json[0].workEmail }}).

3. Send Welcome Email Node: Gmail

Node: Gmail

Settings:

To: {{ $node["BambooHR"].json[0].workEmail }}
Subject: Welcome to the Team!
Body: Hi {{ $node["BambooHR"].json[0].firstName }}, welcome aboard! Here’s your onboarding guide: <link>

Output: Welcome email sent.

4. Assign Tasks Node: Asana

Node: Asana

Settings:

Credentials: Asana API token
Resource: Task
Operation: Create
Project ID: Onboarding project
Name: Onboard {{ $node["BambooHR"].json[0].firstName }} {{ $node["BambooHR"].json[0].lastName }}
Description: Set up workstation and training